About the company
Freight Innovation is a fast-moving company helping reshape the freight and logistics space - and that means staying highly organized, moving quickly, and always improving how we operate.
We’re now looking for someone amazing to support our CEO, Steve, and help make all aspects of his professional life run smoothly. Steve’s an incredibly smart guy with big ideas and a fast brain - which means he thrives when he has the right systems, structure, and support around him.
That’s where you come in.
You won’t just be managing a calendar or an inbox. You’ll be building order, improving processes, and helping drive momentum in the business. If you’re a fast, curious learner who thrives on bringing clarity to dynamic environments and staying one step ahead of what’s needed, you’ll fit right in!

About the role
We’re looking for an Executive Assistant to the CEO who’s detail-driven, calm under pressure, and thrives in fast-paced environments. You’ll bring a mix of strong executive support, top-notch written communication, and a sharp sense of organization - especially when it comes to sales support, follow-ups, and task management.
More specifically, you will:
Manage the CEO’s calendar, inbox, and task list with precision and foresight
Prepare the CEO for meetings by gathering materials, context, and drafting follow-ups
Draft and organize internal and external communication with clarity and professionalism
Maintain and optimize CRM tools like HubSpot to track sales pipeline and follow-ups
Collaborate with the operations team to ensure sales processes run smoothly
Keep clear, organized notes to support continuity with key clients and partners
The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ahead.
You’re proactive, take initiative without waiting to be told, and communicate clearly and professionally. You respect confidentiality, think strategically, and genuinely enjoy creating order in busy environments.
You take ownership of your work - and pride in doing it well!

Working Hours : This is a full-time role with flexibility on start and end time, as long as most of your hours overlap with U.S. Mountain Time (Denver-based). Working at least up to 4pm US Mountain time.

Requirements

To excel in this role, you need to have:
3 to 5 years of experience as a Virtual Executive Assistant
Proven track record of providing support to CEOs or senior executives in the US or international settings.
Experience managing inboxes and calendars in fast-paced, dynamic environments
Excellent written communication skills and clarity in tone
Strong grasp of sales process support and pipeline tracking
Proven ability to structure communication and workflows around executive priorities
Strong business understanding to quickly align with company goals and language

Brownie points for:
Experience with CRM platforms with sales pipelines, like HubSpot
Familiarity working with operations teams to support cross-functional communication
Proficient using AI tools to draft communications, summarize meetings and streamline tasks
Ability to support fast-paced personalities while reinforcing focus and structure
Experience with shared task systems for accountability and visibility
Track record of taking ownership beyond admin work to improve systems and efficiency

Benefits
What’s in it for you?
Competitive salary
Full-time: Fully remote role
Paid Time Off : 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holidays observed
Health insurance contribution
End-of-year bonus