As an Operations Coordinator, you will play a crucial role in supporting procurement and engineering teams by providing administrative support and organizational expertise. In this fast-growing, dynamic environment, you will help streamline operations processes, enhance productivity, and ensure the efficient flow of day-to-day tasks. This role requires strong organizational skills, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities:
Purchase Order (PO) Creation and Processing:
Create and process purchase orders, ensuring accuracy and timely submission.
Monitor PO progress and communicate updates to stakeholders.

Payable Management:
Assist with managing payables, ensuring timely payments to vendors.
Track received materials and maintain clear communication between departments.

Delivery Date Management:
Coordinate and track delivery schedules, updating teams on changes.
Communicate with manufacturers to collect data and ensure smooth operations.

Receipt Logging:
Log material receipts and ensure accuracy in reporting using internal systems.

Shipping and Handling Coordination:
Oversee shipping logistics to ensure timely material deliveries.
Collaborate with vendors and internal teams to resolve any issues.

Additional Duties:
Book travel and accommodations for field teams.
Schedule engineering team assessments and manage the calendar.
Assist with the application process for water and energy rebates and permits.
Communicate with clients to support scheduling and project implementation.
Handle phone inquiries and direct calls as necessary.
Take detailed meeting notes and assist with other administrative tasks as needed.

Requirements:
High School Diploma or equivalent.
1-2 years of experience in an office support role.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and work independently on multiple projects.
Excellent problem-solving and analytical skills.
Proficiency in Google Suite (Sheets, Docs, Calendar, Slides).
Experience with Salesforce is a plus.
Experience with Monday.com a plus
Strong interpersonal skills and ability to communicate effectively with stakeholders.
Previous experience in project management or construction is a plus.

What We Offer:
Dynamic and collaborative work environment.
Opportunity to make an impact from day one.
Paid time off and holidays.
Health, dental, and vision insurance options.
Remote and flexible work schedule.